""Quick Steps" is a neat little automation feature that lets you create a single-click button to perform multiple actions on an email. For example, you could have a Quick Step that moves an email to a specific folder, marks it as having been read, and then forwards it to a colleague. Or one that marks it as done and archives it. It's essentially a macro for your email, allowing you to automate those repetitive, multistep actions and get them done in a fraction of the time."
"The best way to deal with email is to not deal with it at all. For that, Outlook has a feature called "Focused Inbox" that uses machine learning to decide which emails are important and which are just noise. It automatically sorts your messages into two tabs: "Focused" and "Other." The "Other" tab is where all the newsletters, notifications, and promotional emails go to live in peace. This isn't a filter you have to set up yourself; it's a smart system that learns what you care about."
Several built-in Outlook features streamline email handling and reduce repetitive work. Quick Steps creates single-click macros that perform multiple actions—move to folder, mark read, forward, archive—so multistep tasks finish quickly. Focused Inbox uses machine learning to separate important messages from newsletters and promotions, sorting mail into Focused and Other tabs so noise is out of the way; it can be enabled in Settings > Mail > Layout. Ignore Conversation lets users silence or remove long email chains that no longer require attention by using the right-click menu on a message.
Read at Fast Company
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