"Most savings come from decisions made before the trip begins, not from talk at the counter. If your team travels to Australia, the Australian car rental company, East Coast is one example provider. It has airport locations across many cities, which helps keep pickup times and routes predictable. The same cost controls still apply, no matter which provider is on your approved list."
"Set booking rules that remove guesswork Last minute bookings push prices up because cheaper cars are already taken by earlier planners. A rule like "book at least seven days out" lowers that pressure for most teams. It also reduces the impulse to accept a larger vehicle just because it is available. Write policies that match what staff do on real trips, then keep those rules easy to follow."
Travel car costs often accumulate through small line items like extra days, upgrades, and refuel fees, and finance teams see totals while travellers remember last-minute choices. Most savings come from pre-trip decisions rather than at-the-counter negotiations. Airport locations and predictable pickup times can reduce variability. Enforce booking rules such as booking at least seven days out and set clear car classes for city versus regional travel. Add approval triggers like daily kilometre caps or hires over four days. Use public benchmarks like HMRC advisory fuel rates for reimbursements. Map travel frequency to choose one-off rentals, corporate rates, prepay discounts, or subscriptions.
Read at London Business News | Londonlovesbusiness.com
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