"Paper is a flow. Paper is like a river. More comes into the house every day. Some days, when we're diligent, more gets tossed than comes in. But even if we fill a couple of trash bags with shreddings, more still comes in. We've set up scanning stations before. We even had employees work entire seasons to scan the company's older paperwork. They were set up with a workspace, computer, and scanner. Paper got processed, but the flow kept flowing."
"What we need to do is divert the river. Stop the flow at the source. To that end, we just finished building a new scanning station right at the front door. Rather than letting mail and receipts come into the house, it lands on a designated hotspot at the scanning station. Then it gets scanned and filed on the server. If anything is immediately actionable, that gets emailed right from the front door. And then the paper gets shredded."
Paper behaves as a continuous flow into the home rather than a static pile, with mail and receipts arriving daily. A frontline solution captures paper at the entry and processes it immediately to prevent accumulation. A compact scanning station near the front door, equipped with power, a laptop, and a scanner, enables scanning, labeling, filing to a server, and immediate shredding. Actionable items can be emailed directly from the entry station for prompt handling. Consistent use of a designated hotspot reduces backlog and gradually tames household paper clutter.
Read at ZDNET
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