"Getting a bunch of skilled professionals in a single room to work together through a challenge can be the most effective way to achieve the desired outcome... but it can also be a great way to waste everyone's time. There's a night and day difference between a well run workshop and a poorly led one. Great workshops move the whole team further. A poor workshop ends up burning through everyone's time and energy."
"Choosing the proper flow for a session It's easy to throw a few well-known exercises into an agenda and call it a day. But even the best and most battle-tested exercises won't deliver if they're done in the wrong order or don't fit into the problem. Balancing discussion and exercises You need both time to share opinions, exchange knowledge, and challenge each other, as well as time for actually getting things done. Striking the right balance is always tricky."
Workshops can either accelerate team progress or waste time depending on facilitation quality. Effective workshops require a coherent session flow, a balanced mix of discussion and hands-on exercises, and realistic timeboxing for each activity. Poor sequencing, imbalance between talking and doing, or inaccurate time estimates can derail an agenda. AI tools such as ChatGPT can help design optimal agendas, suggest activity orders, allocate timeboxes, and provide ready-to-use prompt templates. Clear prompts for different starting points help facilitators craft practical agendas including introductions, warm-ups, ideation, voting, and wrap-up. Extra preparation and AI support increase the likelihood of productive outcomes.
Read at LogRocket Blog
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