I built an AI notetaker to capture every meeting

"Who controls the data? Every meeting should be captured, but not every recording needs to be shared. Use private meeting settings, control access permissions, and set retention policies that auto-delete after a certain number of days. Who needs access? The power of AI is capturing everything. The responsibility is controlling who sees what. Share broadly for team updates, narrowly for performance reviews, not at all for sensitive discussions."

"What's the exit strategy? Even in meetings that should be recorded, participants need an out. Make it easy to kick out the bot mid-meeting, delete recordings immediately, or set auto-expiration dates. The proliferation of AI meeting assistants means you're no longer just choosing whether to use one-you're choosing which one protects your conversations. Thoughtful professionals are asking the right questions: Does this tool train on my company's data? Can I delete recordings immediately? Who actually has access to my conversations?"

AI notetakers capture meeting knowledge that otherwise vanishes after the call. Privacy-first decisions require asking who controls the data, who needs access, and what's the exit strategy. Apply private meeting settings, granular access permissions, and retention policies with auto-delete. Share recordings broadly for team updates, narrowly for performance reviews, and avoid recording sensitive discussions. Allow participants to remove bots mid-meeting, delete recordings immediately, or use auto-expiration. Verify whether tools train on company data, support immediate deletion, and are transparent about access and security. Implement assessment, pilot, policy, training, and monitoring steps.

Read at Fast Company