Enterprise expense management encompasses policies and processes to control, track, and optimize employee and operational spending across travel, entertainment, reimbursements, business credit card transactions, departmental purchases, and incidental costs. Large organizations require real-time oversight to manage decentralized spending, multiple regions and currencies, high transaction volumes, and stricter audit and regulatory requirements. Modernizing expense management through automation improves cost control, compliance, and financial visibility while reducing manual burdens on finance teams. Best practices include centralized policy enforcement, scalable tools, integration with accounting systems, real-time monitoring, and continuous refinement of expense policies to support strategic financial decision-making.
Expense management includes controlling costs, ensuring compliance, and maintaining financial visibility at scale across teams and spending categories. Travel and entertainment alone represent the second-largest indirect expense for most companies after payroll, according to Mastercard, making expense management a critical business function. Enterprises face challenges that make traditional expense processes inadequate. Growing expense volumes, decentralized spending driven by distributed teams, and increasing scrutiny over costs require updated approaches. As a result, modernizing expense management automation should be a strategic priority rather than an operational afterthought.
Brex covers the importance of enterprise expense management, common challenges, proven best practices, essential tools, and emerging trends. Read on to learn how to improve your expense management processes, implement expense policies, and use technology to transform expense management from a reactive task into a proactive tool for better financial performance. What is enterprise expense management? Enterprise expense management refers to the policies and processes organizations use to control, track, and optimize spending related to employee and operational expenses.
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