"Its 2025 Expense Trends Report analysed more than 371,000 expense claims worth a combined total of £60 million, submitted across 460 UK organisations between January 2024 and June 2025. The report is one of the most comprehensive views of workplace spend in the UK. The findings reveal that finance teams across country are feeling the strain. Approval delays, vague justifications, and missing receipts are costing organisations time, clarity, and control. Just 2.6% of claims were approved immediately, while 27% took over a month, and 3.6% are still pending."
"Beyond just the inefficiencies, the report reveals the everyday realities of work in 2025. Mileage remains the top expense category at £3.19 million, suggesting that physical presence still underpins core business operations. Fuel, travel, meals and taxis follow closely, reflecting the mobility, culture and unpredictability of modern working patterns. These aren't just data points in a spreadsheet. They're behavioural breadcrumbs."
"£31.6k spent at Costa and £27.5k at Tesco not only awards them top spot in the hospitality and retail sectors but also points to a culture of informal meetings and on-the-go productivity stops. Manchester leads non-London spend with £2.1m, signalling the continued rise of regional business hubs. Hybrid and remote working are having a subtle influence on policies, with 7% of companies now reimbursing utilities and home office set ups."
371,000 expense claims worth £60 million were submitted across 460 UK organisations between January 2024 and June 2025. Finance teams face approval delays, vague justifications, and missing receipts that cost organisations time, clarity, and control. Only 2.6% of claims received immediate approval, 27% took over a month, and 3.6% remain pending. Mileage is the top expense category at £3.19 million, followed by fuel, travel, meals, and taxis. £31.6k at Costa and £27.5k at Tesco indicate a culture of informal meetings. Manchester accounts for £2.1m outside London, and 7% of companies reimburse utilities and home office set ups.
Read at London Business News | Londonlovesbusiness.com
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