AI assistants are increasingly accessible and can dramatically enhance productivity across all company levels. The author details their experience developing two specific AI assistants tailored for strategic project management and executive tasks. A key ingredient for their success is a well-organized folder structure that helps automate information storage via Zaps. This foundation allows the AI to leverage both structured and unstructured data effectively, optimizing its performance in meeting preparation and summarization.
In my role at HubSpot, I manage three pods. For each pod, I only have two folders. One folder has my strategy docs, like road maps and memos. The other contains all my meeting transcripts.
The foundation of your AI's knowledge is all that structured and unstructured data. So, if you get your folders right, everything else will follow.
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